Region 8 Committee minutes from June 17th meeting are available below.
June 17, 2010
Marriott Atlanta Century Center
Region 8 Congress
Atlanta, GA
9:04 a.m.
Appoint Secretary – Jennie Adams volunteered to record minutes.
Roll call
Members present:
Debby Kornegay – RACC Jon Aardema – GA
Marian Dykes – RTCC Jackie Latino – LA
Brad Harris – RJOCC Nancy Hawkins – MS
Deb Walls – AL Jennie Adams – NC
Toni Rand – FL Joanne Child – SC Larry Corrigan – TN Absent due worker injured
Guest Sheila Ragle, NAWGJ-RJD (9:15)
NAWGJ – Regional Contractor
Recommendation to use NAWGJ for Region 8 judging contractor.
Motion Joanne Child
2nd Toni Rand
Passed unanimously
5. Reports
a) RTCC
Minutes have been published. More information will be presented in JO update during Region 8 Congress.
b) JOCC
Minutes have been published. Brad explained rationales for changes. More information will be presented in the JO update during Region 8 Congress.
c) RACC
Deb K explained the minutes from the Regional Committee. The 2010-2011 JO Operating Code will be changed to reflect changes in the operations for State Committees’ elections. Marian requested a suggestion to USAG that candidates be listed on the ballot alphabetically by last name with resumes following.
6. National and Eastern Judges’ Selection 2001
There was a long discussion of the judging selection process for Regional competitions:
From previous Board discussions, a rule of thumb would be that if a Regional assignment is turned down after a contract has been issued the affected judge will be placed at the bottom of the rotation.
Discussion
a) that if a judge is assigned a meet and judges the meet – go to bottom first
b) that if a judge refuses a meet assigned because of an emergency, the refusal
does not affect rotational order
Recommendation that if a Regional judging emergency occurs within 24 hours of a Regional meet, the Regional Committee shall give authority to the Technical Director to adjust assignments . If possible the Technical Director shall contact other Regional Committee officers.
Motion Jennie Adams
2nd Jon Aardema
Passed unanimously
a) National Judging Selection – 2011
Recommendation that Diane Thompson, Kathy Kuhn, Cookie Batsch, & Joan Gnat be the recommended judges from Region 8 fort Level 10 Nationals
Motion Joanne Child
2nd Deb Walls
Passed unanimously
Recommendation that René Niccollai, Mary Lou Dillard, and Paul Padron be recommended judges from Region 8 for Level 9 Easterns.
Motion Deb Walls
2nd Toni Rand
Passed unanimously
b) Regional Judging Selection – 2011
Recommendation that the slate of judges presented for Level 9/10 Regionals be accepted
Kristie Aguilar, Cookie Batsche, Sandra Carminati, Mary Lou Dillard, Joan Gnat, Kerma Headrick, Mary Hoagland, Terri Jenkins, Kim Joye, Kathy Kuhn, René Niccollai, Paul Padron, Sheila Ragle, Susan Sommer, Diane Thompson and Winnie Witten. Meet Referee Friday – Toni Rand, Saturday and Sunday Marian Dykes. Alternates Evelyn Chandler and Mary Ann Wallace.
Motion Jennie Adams
2nd Jackie Latino
Passed unanimously
Recommendation that the slate of judges presented for Level 7/8 Regionals be accepted.
Jane Baesman, Gwyned Bius, Portia Bodenheimer, Evelyn Chandler, Brenda Eberhardt, Kerma Headrick, Mendi Knisley, Sibby Lane, Mary Jane McDaniels, Keri Saint, Kim Stensen, Sharyn Strickland, Mary Thacker, Phyllis Thompson, Vicki Walker and Mary Ann Wallace. Meet Referee – Marian Dykes No alternates named. Replacement would be based on state representation per regional guidelines.
Motion Deb Walls
2nd Joanne Child
Passed unanimously
Sheila Ragle left the meeting at the conclusion of this motion.
c) CPE coordinator – assigned by the State Committees and SACC needs to give list to Marian
d) In- Gym Cards and Judges’ Availability Forms - review criteria
e) State Judging Selection to Marian by November 10, 2010
7. Regional Board concerns:
a) Address lists – for Web and Emergency list
b) State Calendar – Link to Deb of your State Calendar page now or before 8/1/10
c) New Planner
d) State Meet Dates – Deb K received state meet dates from all states.
e) Bid(s) - No bids have been received yet for Regional Competitions for 2012 nor Training Camp for 2011 or 2012.
f) Address Books - Deb K handed out copies of 2010-2011 Regional Address books. They are for sale by the Region for $15 – hard copy and for $25 – hard copy & spreadsheet
g) Regional Financial report - Deb K presented Income statement for Region 8 and Analyzed Checking account for Region 8. Ending balance of $9223.90.
h) Travel Fund – Deb K presented Travel Fund statement for Region 8. Ending balance of $23,686.74
i) Hurricane Fund – Deb K presented the Hurricane Fund from Region 8. Ending balance of $2026.66. $2,000.00 of this amount is from Region 8 account start-up funds.
j) $1,000 auction fee to Region 8 – Deb K reminded state chairs that their$1000 fee was due to her by end of auction. Most decided to wait and write check after the auction.
k) PREP Rules – As a group, the Committee worked on revisions and compromises of Prep Rules for almost 2 hours. Previous discussions on the Rules took place in late April at Prep Regionals in Charlotte, NC for 3 or 4 blocks of time and at the state chairman workshop in Las Vegas in May.
l) PREP Opt – Questions asked by Deb K. - How do we qualify, Individual teams awards or just state teams, provide competition for teams that want to compete
Consensus - no change in how each state allows the gymnasts to go to Regionals.
m) PREP Optional Committee – The discussion resulted in the statement that the Prep Optional subcommittee served the Region well during the transition period between the Regional Invitations to the Prep Regional meet. The Region 8 Committee is grateful for time and effort given and for the passion displayed. The Region 8 Committee will now accept the responsibility for the development of the program, asking for input from the membership at large.
n) PREP Optional Rules/ Scratch replace timeline - Deb K requested that no replacements be used for scratched gymnasts.
o) PREP Opt, Level 7, 8 and 9 & 10 Regionals Medals – Choice of medals for PREP and 7. Use of Uni for part of 9 & 10 50% for all or PREP all the way out
Previously Deb K has used Regional A-1 medals for 50% of each age group for Levels 8,9, & 10 Regionals. She stated that Kathy Ostberg thought we only had to do that @ 8,9, & 10
because that’s what all the other Regions are required to do.
Deb K asked to be able to have a Region 8 logo on medals – yet still award 50% out.
The discussion finished in a consensus that Prep Optional Regionals will award AA medals for all gymnasts. A special medal or trophy shall be given for those who have not placed AA.
p) Level 7, 8 and PREP Team Awards –Deb K led the discussion of procedures for awarding Team placements. In the past procedure awards were to announced the bottom 4, call up to the stand the 4th, 3rd, 2nd and 1st
The consensus of the Committee was to keep the process as 2010 – Call out the last four teams in no order (all at one time), then present the 4th, 3rd, 2nd, & 1st place state teams.
q) Selection of PREP Optional judges for 2012 – Deb K reminded the Committee that in past we’ve recommended 2 judges per state, but had to add another 16 judges two weeks before the competition for the 2010 Prep Regional. Lots of discussion followed.
Recommendation to change judging selection procedures for Prep Optional Regionals for Regionals 2012 as follows:
Explanation:
In order to be eligible to judge 2011 only Prep Opt Regional , the Region 8 Committee is requiring availability criteria. Those judges who have already submitted in-gym for higher levels will have their in-gym criteria fulfilled. Judges who have not submitted at higher level will need to fill out an in-gym form for Prep Optionals, including a requirement of 3 in-gym hours of PO or higher. The PREP judges availability form will be on website no later than 7-1. The form shall be back to Marian by Aug 15. Marian shall send information to the State Committees by Sept 3rd. Region 8 Committee will vote at National Team Training Camp September 10-12, 2010.
Motion Deb Walls
2nd Joanne Child
Passed unanimously
Recommendation in order to compete above the Silver level in Region 8 Prep Optionals, a gymnast is required to have achieved a Level 5 mobility score in a USAG sanctioned meet.
Motion Brad Harris
2nd Toni Rand
Passed unanimously
r) PREP Opt and Level 7 & 8 Regionals – Deb K asked that dates be set for 2013
Recommendation that date for Regionals 2013 be set:
Lv 7/8 Regionals April 18-21, 2013
Prep Optional Regionals April 25-28, 2013
Motion Toni Rand
2nd Jon Aardema
Passed unanimously
s) Sophomore/Junior From online – Deb K stated that the form would be on the region8gymnastics.org website soon.
t) Hall of Fame Ceremony – Discussion began about supplying former and current inductees with a plaque to put with artwork given to each inductee. Deb K will check into it. Marian will find information on wording of plates.
u) Region 8 Coach of the Year Criteria
Each state will continue to set its own criteria for the award.
States may be able to nominate and elect more than one name (a team from a gym) for the award.
v) Training Camp for Level 9 State qualifiers. Level 8 State Qualifiers – No changes at this time.
w) Brad gave the New York City trip information for the National qualifiers. The Committee discussed the problems which arose when the term “gyms in good standing” was insufficient to apply to some of the qualifying gymnasts.
Recommendation to change the criteria for member ‘in good standing’ to be considered 1 out of two consecutive years for Send volunteer coaches to a Camp to actively work
with gymnasts 1 out of two consecutive years and Send athletes to a Camp 1 out of two consecutive years, making a change in the Region 8 Rules & Regulations effective for the 2010 July trip forward.
Motion Marian Dykes
2nd Brad Harris
Passed Unanimously
8. Regional J.O. Program – Deb K presented the financial statements from Regionals. Discussion followed.
a) Level 9 & 10 Financial Statement
b) Level 7 & 8 Financial Statement
c) PREP Optional Financial Statement
Brad suggested that a description of amenities to coaches be listed on the bid form. The description should be in detail. Regional meet directors should expect to have at least 3 coaches for each athlete for meals and beverages (water, etc.)
d) Regional Entry fees
Recommendation that Level 7/8 Regional have same fee of $100 as Level 9/10.
Motion Joanne Child
2nd Jackie Latino
Passed unanimously
e) Level 7 & 8 Regionals - Breast cancer awareness meet – pink leotards
f) One apparel representative to take all orders from State meets – Deb Walls
Deb W let the Committee know that Mary Stepp wanted to work with the Region, delivering leotards to the Regional meets. The plan would be that the leotards would be sent to the meet site by the Regional date. She presented a letter from Ms. Stepp to the Committee.
Discussion followed.
· Suggestion that we let GK know that the Region would like to hear from other companies and accepts other bids.
· Discussion of this item would be on the winter agenda.
· Bids would be due at National Team Training Camp.
· Jon suggested that we go with one vendor for the team leotards.
· The Committee would still like to have the meet be a pink meet.
· Individual states may carry the theme through all the different Regionals.
g) PREP Opt Regionals – Do we want to support a charity? Not at this time.
h) Online registration for Regionals
All clubs with qualified athletes will be required to register their athletes ON LINE for the Regional competition no later than Monday following the State meet - in the past coaches gave their entry forms to the SACC at the state meet. Now each team will be responsible to take care of it on line. Deb K will work on a commitment form for each club to be given to coaches at the coaches meeting. This will be used to strongly encourage clubs to commit early about going to Regionals.
9. State Chairman concerns
a) Financial Statement due 7/15/10 to John Hewett and with receipts to Deb
b) Inventory report due 7/15/10 to Deb
c) USAG Competitive information report due 8/31/10
d) Add Deb K and Marian D to email group to State membership.
10.Congress meetings – Hall of Fame Friday, August 13th 10:30 – 1:30
Deb K asked that Committee members attend if they indicated that they wanted to go.
11.Next meeting - Winter Region 8 Committee Meeting – Set date
Recommendation that the winter meeting be held in New Orleans on December 17, 2010. The meeting will be on Friday – starting @ 9:00. Committee members might plan to come in on Thursday and leave on Sunday.
Motion Brad Harris
2nd Deb Walls
Passed unanimously
12.Other business
Deb K went over dates for national events over the next two years and the work assignments for Region 8 Congress.
Recommendation to adjourn
Motion Nancy Hawkins
2nd Jennie Adams
Passed unanimously
4:23 p.m.
Respectfully submitted,
Jennie Adams
